Data+Meetings

=5 Tips for Running Effective Data Meetings=

1. Designate a Facilitator - This person will...
 * create agendas and communicate them in advance
 * ensure all materials are ready
 * facilitate conversations the day of the data meeting
 * take care of any necessary follow-ups
 * [|RTI Decision Rules (10.12.11).doc]

2. Create an Agenda - Create and communicate an agenda ahead of time.
 * [|Data Retreat Agenda.docx]
 * [|Individual Student Problem Solving Agenda.doc]
 * [|Adjustments Options for Rdg.doc]

3. Establish Norms - Have the group establish some operating norms ahead of time. Review the norms prior to each meeting.
 * [|Data Retreat Norms.doc]

4. Prepare Materials - Be prepared with any necessary materials such as student data, progress monitoring booklets, graphs, recording sheets, google docs, etc.
 * April has uploaded all of her agendas and record keeping forms on google docs and has found that to be an easier way to track student interventions and to keep data current. It's a better way to collaboratively record and track interventions.

5. Record Interventions/Actions - Develop a systematic way (tracking method) to keep individual student records. Designate a recorder to keep notes. You will be able to accomplish more in a shorter amount of time if your recorder is different than your facilitator.
 * [|Simple Student Record Sheet.xls] - This is the most recent form April uses with 3 of her schools to keep things simple and documentation current. They uploaded this spreadsheet on google docs and takes notes online during their data meetings.
 * [|Intervention Spreadsheet Sample.xls] - Another possible recording form.
 * [|Individual Student Problem Solving Record Sheet (simple).xls] - This is a simplified version of a recording form that goes along with the individual student problem- solving agenda.
 * [|Individual Student Problem Solving Record Sheet (complex).xls] - This a more complex, detailed version of the recording form that goes along with the individual student problem-solving agenda.